Full Circle Health — Privacy Policy

Effective Date: September 2026 Full Circle Health, Owasso, Oklahoma

This Privacy Policy explains how Full Circle Health (“we,” “our,” “the clinic”) collects, uses, protects, and shares information when you visit our website, use our services, or interact with our digital platforms.

We are committed to protecting your privacy and handling your information responsibly in accordance with applicable laws, including HIPAA where it applies.

1. Information We Collect

We collect information in the following categories:

A. Personal Information You Provide

  • Name, email address, phone number

  • Date of birth

  • Contact preferences

  • Information submitted through forms (appointment requests, program inquiries, membership interest, etc.)

B. Health Information (Protected Health Information – PHI)

If you become a patient, any health information you provide through secure channels or during care is protected under HIPAA. PHI is never collected through unsecured website forms.

C. Website & Technical Data

  • IP address

  • Browser type

  • Device information

  • Pages visited and time spent

  • Cookies and analytics data (Google Analytics, Meta Pixel, or similar tools)

D. Communication Data

If you opt in to SMS, email, or newsletter updates, we collect:

  • Mobile number

  • Email address

  • Communication preferences

  • Engagement data (opens, clicks, responses)

2. How We Use Your Information

We use collected information to:

  • Schedule appointments and respond to inquiries

  • Provide clinical services and patient support

  • Send wellness updates, reminders, and educational content

  • Improve website performance and user experience

  • Analyze marketing effectiveness

  • Maintain security and prevent fraudulent activity

  • Comply with legal, regulatory, and HIPAA requirements

We do not sell your personal information to third parties.

3. SMS & Email Communications

If you opt in to SMS or email communications:

  • Message frequency may vary

  • You may receive appointment reminders, wellness tips, program updates, or promotional offers

  • You can opt out at any time by replying STOP (SMS) or clicking Unsubscribe (email)

Message and data rates may apply.

4. Cookies & Tracking Technologies

We use cookies and similar technologies to:

  • Improve website functionality

  • Understand visitor behavior

  • Personalize content

  • Measure advertising performance

You may disable cookies through your browser settings, though some features may not function properly.

5. How We Protect Your Information

We use administrative, technical, and physical safeguards to protect your information, including:

  • Encrypted data transmission

  • Secure servers and firewalls

  • Access controls for staff

  • HIPAA‑compliant systems for patient information

  • Regular security reviews

No system is 100% secure, but we take reasonable steps to protect your data.

6. Sharing Your Information

We may share information with:

  • HIPAA‑compliant service providers (EHR systems, labs, communication platforms)

  • Technology partners that support website analytics or marketing

  • Legal or regulatory authorities when required by law

We never share PHI with advertisers or non‑clinical third parties.

7. Third‑Party Links

Our website may contain links to external sites. We are not responsible for the privacy practices or content of those websites.

8. Children’s Privacy

Our website is not intended for children under 13. We do not knowingly collect information from children without parental consent.

9. Your Rights

Depending on your relationship with Full Circle Health, you may have rights to:

  • Access or update your information

  • Request restrictions on PHI use

  • Request copies of medical records

  • Opt out of marketing communications

  • Request deletion of non‑medical website data

HIPAA rights apply only to patients receiving clinical care.

10. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted with a revised effective date.

11. Contact Us

Full Circle Health 314 East 5th Avenue Owasso, OK 74055 Phone: 918‑XXX‑XXXX Website: fullcircl.health Email: info@fullcircl.health

If you want, I can also create:

  • A shorter version for your website footer

  • A HIPAA‑only privacy notice for patient intake

  • A Terms & Conditions page to pair with this

  • A cookie policy if you plan to run Meta or Google ads

Just tell me what you want next.